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Administrative Support Assistant

Job Number: 
University Park PA
Undersea Systems
Date Announced: 
Salary Band: 
Work Unit: 
Applied Research Laboratory
Full/Part Time: 
U.S. Citizenship is required for employment at ARL

This position will be responsible to provide a high level of administrative support to the assigned division in the Undersea Systems Office at the Applied Research Laboratory (ARL) at Penn State. Responsibilities include: Assist in the preparation of engineering documents, reports, and presentations; handle, generate, and track classified material and information; proofread documents for grammar, spelling, punctuation, and formatting; create and maintain files, databases, and reports; maintain calendars, arrange travel (book reservations, arrange clearances, reconcile travel expenses, etc.); provide support for meetings (schedule rooms, prepare agendas and meeting materials, oversee audio-visual setups, security, refreshments, meals, track expenditures, etc.); facilitate internal and external communication (letters, SIPRNet, memoranda, etc.); provide a high level of customer service to government and other visitors as well as internal customers; maintain office resources and supplies; answer telephones, greet and escort visitors, ensure that security guidelines are followed; arrange for equipment maintenance; process a variety of forms, including purchase requisition and purchasing card reconciliation forms; and sort and distribute mail.

This job will be filled as a level 3, or level 4, depending upon the successful candidate's competencies, education, and experience. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience for a level 3. Additional experience and/or education and competencies are required for higher level jobs. An Associate’s degree is desired. Experience with Arlink system and security (knowledge of procedures, document marking requirements, etc.) is preferred. Experience with a financial or business information mainframe (IBIS) and employee reimbursement system (ERS) is highly desired. Proficiency with Microsoft Office (Word, PowerPoint, Excel, and Outlook) is required.

A demonstrated ability to multi-task and solve problems, while maintaining attention to quality, detail, and accuracy is necessary to be successful in this position. We are looking for a service-oriented team player who is at ease working with a diverse group of internal and external customers as well as working independently, who possesses the ability to maintain a positive attitude in challenging situations, can build effective work relationships, and possesses polished interpersonal, organizational, and office skills (including excellent written and oral communication skills).

Candidate selected will be subject to a government security investigation. You must be a U.S. citizen to apply. Employment with the Applied Research Laboratory will require successful completion of a pre-employment drug screen. This is a one year, fixed-term renewable appointment.

U.S. Citizenship is required for employment at ARL